Air Service Type Maintenance

Alliance Export v. 2.2 > Air Export Maintenances > Air Service Type Maintenances

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Overview

The Air Service Type Maintenance database maintains the various types of charges (i.e., billing line items) involved in the processing of a shipment. You can use this maintenance to define the services to bill a customer or to pay a vendor.

Example: You might define a service to prepare documents, for which you can charge a customer. Additionally, you might define another type of service for shipping dangerous goods, for which you will pay the airline an extra fee.

Notes: Service types are used on the Disbursement screen for the charge that applies to a shipment.

The charge codes in this maintenance include the codes that link the Alliance Accounting Charge Code to Alliance Export.

Pre-requisites

You must build the following maintenances before Air Service Type:

Charge Code (see Alliance Accounting)
Vendor
Disbursement

Procedure

To build or maintain Air service type file information, complete the following fields.

Field Name	Data Entry	Description
Service	Enter the 4-digit alphanumeric Service code.	This is the code associated with the service type.
Name	Enter the name of the service type.	This is the service type name.
Disbursement	Double-click on this field to select a disbursement.	These are the disbursement types set up in the Disbursement maintenance.
Tariff Allowed	Select this box or leave it blank.	This field indicates whether you can define tariffs for this service type.
Auto Inv. Disp.	Select this box or leave it blank.	This option enables/disables the automatic invoice display service on the Disbursement screen.
House/ Receivable Allowed or Payable Allowed	Enter a numeric value in either of these cells.	These fields define the service as a receivable or payable expense on consolidated shipments. When selected, the service appears in the receivable or payable box on the Disbursement Entry screen. The service is then charged to the customer (in the case of a receivable expense), or paid to the vendor (in the case of a payable expense).
Direct/ Receivable Allowed or Payable Allowed	Enter a numeric value in either of these cells.	These fields define the service as a receivable or payable expense for direct shipments. When selected, the service appears in either the receivable or payable box on the Disbursement Entry screen. The service is then charged to the customer (in the case of a receivable expense), or paid to the relevant vendor (in the case of a payable expense).
Master/Receivable or Payable Allowed	Enter a numeric value in either of these cells.	Defines the service as a receivable or payable expense for a job. When selected, the service appears in either the receivable or payable box on the Disbursement Entry screen. The service is then charged to the customer (in the case of a receivable expense), or paid to the vendor (in the case of a payable expense).
Manual Calculation	Select this box or leave it blank.	This option enables/disables the manual calculation of the service fees.
Print Mode	Click on the arrow to the right of this field to select the print mode.	This field identifies the type of description to print in the Other Charges box on the air waybill. Valid description types are: · No AWB Print — Does not print the description or fee even if you select the Print Other Charges option within the specific file. · Print Description — Prints the name of the service type along with the fee (i.e., if you selected the Print Other Charges option within the file). · Print IATA Code — Prints the corresponding IATA code from the Disbursement field.
Must Be Due	Click on the arrow to the right of this field to select either the Agent or the Carrier. Note: Select the Agent option if the fees are due to anyone other than the carrier.	This field indicates who should be paid for this service.
Type Code	Click on the arrow to the right of this field to select the service type code.	This is the code associated with the service type. Type codes are included for the following services: · Airline Comm — A commission you collect from the airline. This commission defaults as a payable service on the Disbursement screen. · Client Comm —A commission you collect from the client. This commission defaults as a receivable service on the Disbursement screen. · Collection Fee —A charge that is determined by the corresponding IATA code. This fee defaults on the Disbursement screen. · Dangerous Goods — The charge for transporting dangerous goods. This fee defaults on the Disbursement screen. · Freight — The Transportation charge for a shipment. This fee defaults on the Disbursement screen. Note: If there is no service assigned to the freight code, you must manually enter freight charges on the Disbursement screen. · Fuel Surcharge —The fee associated with a fuel surcharge. This fee defaults on the Disbursement screen. · Insurance —The Fee associated with insurance. This charge defaults on the Disbursement screen. · Profit Share —A profit share with the break bulk agent. · Tax —Tax charges. These charges print in the Tax box on the air waybill. · Trucking —Trucking charges. · Valuation —Valuation charges. This fee prints in the Valuation Charge box on the air waybill.
Proportional Division	“Gross Freight” Note: This field is always set up for freight.	Distributes the charges for this service according to the same proportion as the freight charges. Note: While calculating profit/loss for a groupage file, Alliance allocates the costs of each service (receivable or payable) from the job to the file, based on the part of the job the file comprises. This ratio is predetermined in terms of freight.
Default Vendor	Double-click on this field to select a vendor from the lookup table, or enter a vendor, or leave this field blank.	This is the vendor associated with this service type. Note: This vendor defaults in the Payable box of the Disbursement screen for Due Agent charges.
Blocked	Select this box or leave it blank.	This field enables/disables this record from being used for a shipment.
OK or Cancel	Select OK to update the changes you have made. Select Cancel if you would like the system to disregard any changes you have made.	Selecting OK or Cancel will close the window.

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