Alerts/Advance Notice Maintenance

Overview

This maintenance allows you to set up Alerts and Advance Notices for Border customers. These messages can be flagged to display for the next shipment logged for a customer or for all shipments for a customer and they will continue to appear until they expire.

If a message is set up to display for the next shipment, it will display on every shipment until you select it to update into Shipment Notes. If a message is set up for all shipments, it displays on every shipment until it reaches the expiration date.

Screen

The Alerts/Advance Notice Maintenance program can be accessed from the Border Maintenance & Lists Menu.

Procedure

The following table describes the fields on the screen and their data entry requirements.

Field Name	Data Entry	Description
Customer	Enter the Border Customer code.	When you enter a valid customer code, the following information will default from Customer Maintenance: Name, Address 1 & 2, City, State, Zip, Country, Phone Number, IRS Number, and the Credit Authorized (Y/N) flag.
01 Shipper	Enter the manufacturer’s ID associated with the commodity.	This is the manufacturer’s ID associated with the commodity.
02 Multiple Shipments	Enter Y for multiple shipments. Enter N for single shipments.	Anawer Y if you would like the alert/advance notice to appear on all shipments until the expiration date. Answer N if you would like the message to appear on only the next shipment processed.
03 Effective Date	Enter the effective date for the message.	This is the effective date for the Alert/Advance Notice Message.
04 Expiration Date	Press ENTER to accept the default of today’s date, or enter the expiration date for the alerts/advance notice records.	This expiration date serves two purposes. 1. It specifies the date at which the message should stop displaying in Shipment Processing. 2. It is used as a basis for the Alert/Advance Notice Purge.
Notes/Special Instruction	Enter the Alerts/Advance Notice message.	If you need to enter more text than what is available, enter it as another record. The system keeps track of how many notices are available for a customer by numbering them (using the Seq. No field).
Seq No	Press ENTER for the default sequence number.	The sequence number is used when there are more than one Alerts/Advance Notice records for a customer. The system keeps track of how many notices are available for a customer by numbering them.
Initiated By	When you go in and (F)ind a record, the initiated by username, date and time will display.	The user name, date, and time this record was added is automatically updated by the system when you add or change the information in this record.
Used	No data entry required.	The username, date and time the record is used will default into these fields.
File No	No data entry required.	The file number associated with the usage of this record will default into this field.
Credit Authorized	No data entry required.	The Credit Authorized Y or N will default automatically, based on the Customer code entered.
	No data entry required.	The date, time and username associated with the credit authorization will display automatically in these fields when the Alerts/Advance Notice Set Authorization program is run and the Credit Authorized field is changed from N to Y.

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