Alerts/Advance Notice Set Authorization

Overview

There are only two modes for this program: (F)ind or (S)earch. The data comes from the Alerts/Advance Notice Maintenance program. You are asked to enter the Customer code and Sequence number. When you do so, all the data from the Alerts/Advance Notice Maintenance record will default onto the screen.

This program is used by credit departments to override a credit limit assigned to a shipment. To authorize an override to a credit limit, enter Y in the Authorized column. This information will be updated to the Alerts/Advance Notice Maintenance and will display with the username, date and time of authorizaiton.

Screen

The Alerts/Advance Notice Authorization program can be accessed from the Border Maintenance & Lists Menu.

Procedure

The following table describes the fields on the screen and their data entry requirements.

Field Name	Data Entry	Description
Customer	Enter the customer code.	This is the customer code associated with the shipment.
Name	No data entry allowed.	The customer name will display when the customer code is entered.
Seq#	Enter the sequence number of the record, or press ENTER to see the records for all sequence numbers.	This is the sequence number associated with the Alerts/Advance Notice record.
Phone	No data entry allowed.	The phone number associated with the customer will default when the customer code and sequence number is entered.
Multi	No data entry allowed.	The multi-shipment Y or N will default when the customer code and sequence number is entered.
Notes/Special Instructions	No data entry allowed.	The text of the Alerts/Advance Notice message will display when the customer code and sequence number is entered.
Authorized	When you enter a line number, the cursor will go directly to the Authorized field. Enter Y to authorize an override to a credit limt for a shipment. Enter N to indicate that credit limit override authorization has been denied.	To authorize an override to a credit limit for a shipment, enter Y. If you enter Y to set the credit limit override authorization, the date, time, and username will automatically default into the appropriate fields. If you leave the Authorized field blank or enter N, the credit limit assigned to a shipment cannot be overridden.
Date/Time	No date entry allowed.	The date/time and username will default when you enter “Y” in the Authorized field.

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