Consolidated Check Stub

Overview

You can consolidate the check stub by setting up this feature in Vendor Maintenance and Program Control Maintenance (procedures for setting the feature up are below).

When selected, the check stub will print the phrase, “Please see attached details”, instead of the check details. A check stub report will print (see sample below), that can be sent with the check to the vendor. The system can be set up to print one or multiple copies of the Check Stub Report. [See set up instructions that follow.]

Note: This feature applies to customers using the standard check format only. Customers with a custom check format can contract with TradePoint Systems to have their check stub modified.

Sample Check Stub Report:

TradePoint Systems LLC Check Stub Details Page: 1

Date: 01/23/2006 Time: 13:24 APCHKSTB-D0-05/23/03

Check No Invoice No Reference No Brok Ref/File Check Amount Check Date

---------- --------------- ------------ ------------- -------------- ----------

ACE TRUCK 12034 Atlantic Blvd.

Suite 200

Long Beach CA 90801

17800 001-70001105 50530 500.00 01/23/2006

001-70002531 50743 150.00 01/23/2006

006-99983422 50527 500.00 01/23/2006

12000 50742 150.00 01/23/2006

12345658 50564 55.00 01/23/2006

464564 51077 30.00 01/23/2006

564654 51206 90.00 01/23/2006

90125 50580 110.00 01/23/2006

90129 50580 22.50 01/23/2006

VEND INV 1 PO 01 6023 80.00 01/23/2006

PO 02 6027 75.00 01/23/2006

PO 03 6027 75.00 01/23/2006

PO 04 6027 75.00 01/23/2006

PO 05 6027 75.00 01/23/2006

PO 07 6028 75.00 01/23/2006

Invoice VEND INV 1 Total 455.00

VEND REF 2 PO 08 50520 500.00 01/23/2006

PO 09 50520 25.00 01/23/2006

Invoice VEND REF 2 Total 525.00

Check 17800 Total 2,592.50

17801 001-42001201 51208 90.00 01/23/2006

001-42001223 51214 190.00 01/23/2006

4646564 51215 115.00 01/23/2006

Check 17801 Total 395.00

Grand Total 2,987.50

Procedure for Setting Up Consolidated Check Stubs

Procedures

To set up Consolidated Check Stubs, you must do the following:

1. Indicate in Vendor Maintenance that you would like to use consolidated check stubs (by setting the Con Stub switch to Y).

2. Set up Program Control Maintenance to print the Consolidated Check Stub.

Setting Up Consolidated Check Stub in Vendor Maintenance

Vendor Maintenance screen:

Procedure

The following table describes how to set up Consolidated Check Stub feature for a vendor in Vendor Maintenance.

Note: This feature applies if you are using the standard check format only. If you have a custom check format, you can contract with TradePoint Systems to have your check stub modified.

Step	Action	Result
1	Open the Vendor Maintenance program.
2	Display the vendor by entering the Vendor Code.	The vendor’s information will display on the screen.
3	Go to the Con Stub field by entering 18 in the ACTION field.	The cursor will go to the Con Stub field.
4	Enter Y in the Con Stub field.	The cursor will return to the ACTION field.
5	Update and Save the change.

Setting up Consolidated Check Stub in Program Control Maintenance

Program Control Maintenance screen:

Procedure

To enter STUB in the Input File field (field #16) of the Check Printing and Posting program (APAPCPST) in Program Control activates the check stub report. To make the change follow the steps below.

Step	Action	Result
6	Open the Program Control Maintenance program.
7	(F)ind the APAPCPST program by entering it in the Program Name field.	APAPCPST is the Check Printing and Posting program. This is the record you need to modify.
8	Enter 16 in the ACTION field.	The cursor will go to field 16, Input File.
9	Enter “STUB” and press ENTER.	The text “STUB” will display in the field. The cursor will return to the ACTION field.
10	Update and Save the change.

Program Control Maintenance screen:

Step	Action	Result
11	Open the Program Control Maintenance program.
12	(F)ind the APCHKSTB program by entering it in the Program Name field.	APCHKSTB is the Check Stub Report program. This is the record you need to modify.
13	Enter 15 in the ACTION field.	The cursor will go to field 15, Tags.
14	Enter 2 and press ENTER.	A “2” will be entered in the field. The cursor will return to the ACTION field.
15	Update and Save the change.