Documents Receipt Date Update Maintenance

Overview

This maintenance allows you to keep track of the date release documents are received from Customs (tracing date #73). This date is useful for tracing purposes to indicate the date and time the shipment crossed the border. It is also useful for comparing documents physically received to files electronically transmitted (or manually logged) into Shipment Processing.

Note: This maintenance can only be used if your system is set up to accept line release download from Customs.

Screen

The Documents Receipt Date Update Maintenance program can be accessed from the Border Maintenance & Lists Menu.

Procedure

The following table describes the fields on the screen and their data entry requirements.

Field Name	Data Entry	Description
Date Used for Update	Press ENTER to accept the default date of today’s date or enter the date to be used for this update.	This is the date to be used for updating purposes.
Time Used for Update	Press ENTER to accept the current time or enter a time.	This is the time to be used for updating purposes.
Broker Filer	Press ENTER to accept the default broker filer code or enter the broker filer code.	This is the broker filer code associated with the entry numbers.
Entry Number	Enter the entry number of the shipment(s) to be updated.	When you enter the entry number, the rest of the information will default into the other fields. If it is a new record, “New Record” will display in the last column.
Release Date/Time	If this is a new record, enter the release date and time. Press ENTER to leave the field(s) blank.	These fields contain the date and time of release.
File Number	The system will assign a file number.	The system will assign a file number. If you are set up to have the file number equal to the entry number, that number will be inserted in this field. Otherwise, the system will lookup the next file number in the Company Control File Maintenance.
C4	Enter Y to indicate a C-4 code is used on the release. Enter N if a C-4 code is not used on the release.	If you answer Y, the program will do a lookup to the C-4 Maintenance to find the file number. If it can’t find the file number, a pop-up window displays on which you can indicate the C-4 code(s). If the C-4 code you enter exists in C-4 Maintenance and the file is a New Record, the system assigns to the file the customer code specified in C-4 Maintenance.
(“New Record” or “Existing Record”)	No data entry required.	The system displays (next to the C4 field) “Existing Record” or “New Record” to indicate if the file you are entering already exists in Shipment Processing. If the file is a “New Record”, this maintenance adds the shipment into Shipment Processing. It logs the file under the company/division specified in the User Class you are working in.
ACTION	Enter the field number to make changes to one of the lines or enter RMV to remove an entry from the list. Update and Save screen to update the information to the file.	When you update and save the screen, the information will be updated to the shipment files.

C-4 Pop-up Screen:

Screen

The C-4 pop-up screen can be accessed from the Documents Receipt Date Update Maintenance when you enter Y in the C-4 field.

Procedure

The pop-up screen allows you to enter one or more C-4 numbers associated with the file. The program will do a look-up to the C-4 file to see if the C-4 number exists. If it does, the program will automatically associate the shipper of the C-4 record with this entry.

When you are done entering C-4 numbers, update and save the screen to return to the Documents Receipt Date Update Maintenance.

Next File

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