Ocean Service Type Maintenance

Alliance Export v. 2.2 > Ocean Export Maintenances > Ocean Service Type Maintenance

Previous File: Ocean Carrier Maintenance

Overview

The Ocean Service Type Maintenance database maintains the various types of charges (i.e., billing line items) involved in the processing of an ocean shipment. You can use this maintenance to define the services to bill a customer or to pay a vendor.

For example, you might define a service to prepare documents, for which you can charge a customer. Additionally, you might define another type of service for terminal handling charges, for which you can pay the steamship line an extra fee.

Notes: Service types are used on the Disbursement screen for the charges that apply to a shipment.

The charge codes in this maintenance include the codes that link the Alliance Accounting Charge Code to Alliance Export.

Pre-requisites

You must build the following maintenances before Ocean Service Type:

Charge Codes (Accounting function)
Vendor

Procedure

To build or maintain Ocean service type file information, complete the following fields.

Field Name	Data Entry	Description
Service Type	Enter the 4-digit alphanumeric Service code.	This is the code associated with the service type.
Name	Enter the name of the service type.	This is the service type name or description which displays for verification purposes when the service type code is entered.
Tariff Allowed	Select this box or leave it blank.	This field indicates whether you can define tariffs for this service type.
Auto Inv. Disp.	Select this box or leave it blank.	This field enables/disables the automatic invoice display service on the Disbursement screen.
House/ Receivable Allowed or Payable Allowed	Enter a numeric value in either of these cells.	These fields define the service as a receivable or payable expense for groupage shipments (i.e., service type items like carrier surcharges that appear on the customer invoice for the freight). When selected, the service appears in either the receivable or payable box on the Disbursement Entry screen. The service is then charged to the customer (in the case of a receivable expense), or paid to the vendor (in the case of a payable expense).
Direct/ Receivable Allowed or Payable Allowed	Enter a numeric value in either of these cells.	These fields define the service as a receivable or payable expense for direct shipments. When selected, the service appears in either the receivable or payable box on the Disbursement Entry screen. The service is then charged to the customer (in the case of a receivable expense), or paid to the relevant vendor (in the case of a payable expense).
Master/ Receivable Allowed or Payable Allowed	Enter a numeric value in either of these cells.	These fields define the service as a receivable or payable expense for a job. When selected, the service appears in either the receivable or payable box on the Disbursement Entry screen. The service is then charged to the customer (in the case of a receivable expense), or paid to the relevant vendor (in the case of a payable expense).
Print?	Select this box or leave it blank.	This field indicates whether this service will print on the House Bill of Lading.
Must Be Due	Click on the arrow to the right of this field to select Agent or Carrier. Note: Select the Agent option if the fees are due to anyone other than the carrier.	This field indicates who is to be paid for this service.
Type Code	Click on the arrow to the right of this field to select the service type code.	This is the type code associated with the service type. Type codes are available for the following services: · Freight — The transportation charge for a shipment. This fee defaults on the Disbursement screen. Note: If there is no service assigned to the freight code, you must manually enter freight charges on the Disbursement screen. · Brokerage —A commission you collect from a steamship line (for direct shipments). This commission defaults as a receivable service on the Disbursement screen. Note: If there is no service assigned to the brokerage code, you must manually enter freight charges on the Disbursement screen. A separate invoice is issued to the steamship line for this service. · Profit Share —A profit shared with the break bulk agent. · Dangerous Goods — The charge for transporting dangerous goods. · Trucking —Trucking charges for a shipment. · Insurance —The Fee associated with insurance.
Proportional Division	Freight. Note: This field is always set up for freight.	This field distributes the charges for this service according to the same proportion as the freight charges. Note: While calculating profit/loss for a groupage file, Alliance allocates the costs of each service (receivable or payable) from the job to the file, based on the part of the job the file comprises. This ratio is predetermined in terms of freight.
Default Vendor	Double-click on this field to select a vendor from the lookup table, enter a vendor, or leave this field blank.	This is the vendor associated with this service type. Note: This vendor defaults to the Payable box of the Disbursement screen for Due Agent charges.
Blocked	Select this box or leave it blank.	This field enables/disables this record from being used for a shipment.
OK or Cancel	Select OK to update the changes you have made. Select Cancel if you would like the system to disregard any changes you have made.	Selecting OK or Cancel will close the window.

Next File: Ocean Commodity Maintenance