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A/P Check Report

A/P Check Report

Overview

The A/P Check Report gives you a list of all the checks made against open A/P invoices.

Screen

The A/P Check Report Filter screen displays when you select Check Report from the A/P Reports drop-down menu.

Procedure

The following table describes the fields on the screen and their data entry requirements.

Field Name	Data Entry	Description
Accounting Center	Select the accounting center(s) to be searched.	You can search the Accounting Center you are logged into or any Accounting Center below your Accounting Center in the Accounting Center hierarchy.
Include Branches	Check this box to include branches.	If you check the Include branches box you will be able to search through the Accounting Center you are logged into plus ALL the Accounting Centers below your Accounting Center in the Accounting Center hierarchy.
Check No	Enter a check number or a range of check numbers, or leave the field blank to get all check numbers.	You may have the option of printing a report for a single check number, a range of check numbers, or for all check numbers.
Check Date	When you click on the Check Date box, a small calendar window displays and you can select a check date range from the calendar. Or you can click on Today if you would like to print a report either beginning with or ending with today’s date. To include all check dates, skip the Check Date fields.	You have the option of printing a report for a single day, a range of dates, or all dates. Note: For all dates, skip the Check Date parameters.
Invoice No	Enter an invoice number or a range of invoice numbers, or leave the field blank to get all invoice numbers.	You may have the option of printing a report for a single invoice number, a range of invoice numbers, or for all invoice numbers.
Control No.	Enter a control number or a range of control numbers, or leave the field blank to get all control numbers.	You have the option of printing a report for a single control number, a range of control numbers, or all control numbers.
Remit To	Enter a Remit To code to get a report for a single Remit To, or leave the field blank to get a report that includes all Remit To’s. Note: To search for a Remit To, click on the box to the right of the Remit To field.	If you enter a Remit To code, it will direct the system to search only for checks with that code as the Remit To Party.
Bank	Select the bank G/L number from the drop-down list or skip the field.	If you select a G/L number from the list, it will direct the system to search only for checks with that G/L number as the Bank G/L. To get all Bank G/L numbers, skip the field.
Group by	Select how you want the A/P checks to be grouped on the report. You have the following grouping options: · by Bank G/L number · by Remit To	This field allows you to select how you want the data to be grouped on the report.
Sort by	Click on the check box next to the sorting option you would like for this report. Your options are sorting by: · Remit To · Post Date · Check number · Invoice number · Control number	These check boxes allow you to select how you want the data sorted on the report.
Clear	Press this Clear button if you would like to re-select the report parameters on this screen.
Display	Select the Display button if you would like to display the data on the screen rather than print it out to the printer.	The same data displays on the screen as prints out.
Print	Select the Print button if you would like to begin the printing process based on the selections displaying on the screen.	The document printing window will display.
Cancel	Select the Cancel button if you would like to close the screen without displaying or printing the data.

A/P Check Report:

Description of A/P Check Report

The result of the A/P Check Report filtering process will display the following data about each line item selected: · Bank G/L number · Remit To code · Remit To Name · Check Control number · Check number · Date · Check Amount · Invoice number · Invoice Control number · Applied Amount · The total number of checks, check amount, and applied amount for each Accounting Center and each Remit To is calculated and included, as well as, the grand total number of checks, check amount, and applied amount are included at the bottom of the report. The order of the data will be determined by your selection of Group by and Sort by parameters on the Filter screen.

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