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A/P Payment Cancellation

A/P Payment Cancellation

 

Overview

The A/P Payment Cancellation allows you to remove a check you have previously set up and posted.

 

Screen

The A/P Payment Cancellation screen will displays when you select Payment Cancellation from the A/P drop-down menu.

 

Procedure

The following table describes the fields on the screen and their data entry requirements.

 

Field Name

Data Entry

Description

Acct Center

Select the accounting center(s) to be searched.

You can search the Accounting Center you are logged into or any Accounting Center below your Accounting Center in the Accounting Center hierarchy.

Include branches

Check this box to include branches.

If you check the Include branches box you will be able to search through the Accounting Center you are logged into plus ALL the Accounting Centers below your Accounting Center in the Accounting Center hierarchy.

Remit To Code

Enter a Remit To code or leave the field blank and select the Remit To Party from the drop-down list below the Remit To field.

This is the Remit To Party from whom the payment will be cancelled.  If the Remit To Party is uncoded, you may enter the name in the field below.  This field is optional and may be left blank.

Name

Enter the name of the Remit To, if the vendor is uncoded.

Uncoded vendors can be entered in this field.  The system will look up the uncoded Remit To Party’s name.  The name must match one that is on file.  You must enter a Remit To Party in either the Remit to Code or the Name field in order for the program to find the payment.

Cancel Date

Enter the cancellation date.

This is the date the cancellation will be applied.

Post Date

Enter the posting date or the range of posting dates to locate the transaction to be cancelled.

This is the date the check was applied. The system will use the beginning and ending dates entered to search for the check to be cancelled. If the beginning date is left blank, the system will start at the beginning and will search through to the ending date.  If the ending date is left blank, the system will start at the beginning date and will search through to the end. 

Bank G/L

Accept the default bank G/L number or select a number from the drop-down menu.

This is the G/L account number associated with the bank the check was drawn against.

Check No

Enter the check number or leave the field blank.

This is the check number that was used to make the payment. If you do not know the check number, you may leave the field blank. You can only leave the field blank if you have entered a date in either or both of the Post Date fields. If the Post Date beginning and ending dates are both left blank, then the Check No is required.

Clear

Press this Clear button if you would like to clear the screen and begin again.

 

OK

Select the OK button to open the A/P Payments List window.

When you select OK, the A/P Payments List window displays. This screen lists all payments that match the search parameters entered on the A/P Payment Cancellation screen. If no payments match the parameters, no items will be listed and the total of checks will be zero.

Cancel

Select the Cancel button if you would like to close the A/P Payment Cancellation screen without taking any action.

 

 

A/P Payments List:

 

Overview

The List of A/P payments are displayed on this screen.  When you select OK on the A/P Payment Cancellation Filter screen, the A/P Payments List window displays. This screen lists all payments that match the search parameters entered on the A/P Payment Cancellation screen. If no payments match the parameters, no items will be listed and the total of checks (at the top of the window) will be zero.

 

Screen

The A/P Payments List screen displays when you select the OK button on the A/P Payment Cancellation screen.

 

Procedure

The following table describes the fields on the screen and their data entry requirements.

 

Field Name

Data Entry

Description

List of Checks

No data entry allowed.

This section lists all the payment information for the A/P payments that match your search criteria. Click on a payment to highlight it. Then click on Cancel Payment if it is the one you would like to cancel.

Total of checks

No data entry allowed.

The total number of checks that match the search criteria displays at the top of the list of checks section.

Cancel Payment

Click on the payment to be cancelled and then select the Cancel Payment button.

The Cancel Payment button will cancel the highlighted payment.

Close

Click on this Close button to close the window.

This button allows you to close the window and return you to the main window.

Filter

Click on the Filter button to re-display the Payment Cancellation window.

If you would like to change the parameters for the search, select the Filter button. The A/P Payment Cancellation screen will display.

 

A/P Payment Cancellation Selection Message:

 

Procedure

Select Yes if you want to cancel the highlighted check.  Click on No if you do not want to cancel the selected check.

 

 

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