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Print A/P Aging Report

Print A/P Aging Report

 

Overview

This program lets you select and print A/P Aging Reports for a single Remit To parties or all Remit To parties.  The program allows you to view the results in summary or detail, on the screen or printed, and to break the aging categories any way you would like.  This report allows you to see results for an As-of date in the past, as well as for today’s date.

 

Screen

The Print A/P Aging Report screen displays when you select Print Aging Report from the A/P drop-down menu.

 

Procedure

The following table describes the fields on the screen and their data entry requirements.

 

Field Name

Data Entry

Description

Acct Center

Select the accounting center(s) to be searched.

You can search the Accounting Center you are logged into or any Accounting Center below your Accounting Center in the Accounting Center hierarchy.

Include branches

Check this box to include branches.

If you check the Include branches box you will be able to search through the Accounting Center you are logged into plus ALL the Accounting Centers below your Accounting Center in the Accounting Center hierarchy.

Consolidated box

This option can be accessed only if you have selected the Include branches box.  Select the Consolidated box to consolidate the data from the branches.

You have the option of seeing the branch data separately or consolidated. If you select Include branches and do NOT select Consolidated, the data will print out sorted by branch.  The Consolidated box causes the data to be sorted by Remit-To Party.

Date

Enter the date from which the aging will be calculated.

This is the aging date for the report.

Remit To Code

Enter a from and to Remit To code or leave the fields blank. If you do not know the Remit To code, enter the beginning letter(s) and then click on the Select box of the warning message in order to display a list of Remit To codes to pick from.

The Remit To code fields allow you to select a single Remit To, a range of Remit To’s, or all Remit To’s. Enter the same Remit To code in both fields to select invoices ONLY for that Remit To Party. To select all Remit To’s, leave both fields blank. 

If the Remit To Party is uncoded, skip these fields and proceed to the Name field.

Name

If the Remit To Party is uncoded, enter the name of the Remit To Party.

The program will verfiy if the uncoded Remit To party exists.

Vendor Code

Enter a from and to Vendor code or leave the fields blank.

The Vendor code fields allow you to select a single Vendor, a range of Vendors, or all Vendors. Enter the same Vendor code in both fields to select invoices ONLY for that Vendor.  To select all Vendors, leave both fields blank.

Range of Days

Enter the aging days or accept the default aging days.

The Range of Days fields allow you to customize the aging periods. The default days are 30, 60, 90 and over.  

Clear

Press this Clear button if you would like to re-select the sort options on this screen.

 

OK

Select the OK button if you would like to begin the printing process based on the selections displaying in the Sort By and Order boxes.

The document printing window will display.

Close

Select the Close button if you would like to close the screen without printing.

 

2. Sort

Select the Sort tab to sort the invoices in a particular order.

When you click on the Sort tab, the Sort screen will display.

 

A/P Print Statement – Sort:

 

Procedure

The following table describes the fields on the 2. Sort screen and their data entry requirements.

 

Field Name

Data Entry

Description

Sort By

Select the attribute you would like to sort the invoices by.

All the sort parameter possibilities will display on the drop-down list.

Order

Select Asc for ascending order or Dsc for descending order.

You have the option of selecting to see the open A/P invoices in ascending or descending order.

Clear

Press this Clear button if you would like to re-select the sort options on this screen.

 

OK

Select the OK button if you would like to begin the printing process based on the selections displaying in the Sort By and Order boxes.

The Document Printing window will display.

Close

Select the Close button if you would like to close the screen without printing.

 

 

A/P Aging Report Summary:

 

Procedure

The result of the A/P Aging Report filtering process is the Age Reports’ Summary screen.  From this screen you can print or view the summary information, print or view the detail information, or close the program.

 

Field Name

Data Entry

Description

Print Summary

Select the Print Summary button to print out a copy of the Summary Aging.

When you select the Print Summary button, a copy of the Summary Aging will print. (See sample of the A/P Summary Aging).

View Summary

Select the View Summary button to view the Summary Aging on the screen.

When you select the View Summary button, an HTML version of the Summary Aging will display. (See sample below).

Print Details

Select the Print Details button to print out a copy of the Detail Aging.

When you select the Print Summary button, a copy of the Summary Aging will print. (See sample of the A/P Detail Aging).

View Details

Select the View Details button to view the Detail Aging on the screen.

When you select the View Details button, an HTML version of the Detail Aging will display. (See sample below).

Close

Select the Close button if you would like to close the screen without printing.

 

…

Click on the ellipsis between the Remit-to and Current columns to view the details of that particular Remit-to Party.

You can select to print or view in HTML format the information for one Remit-to at a time.

 

A/P Aging Reports’ View Summary (html):

 

Overview

The View Summary screen shows you a summary of the aging of this Remit To account. At the top is the Payable aging summary date and the Grand Total Balance on the account.  Below is a summary of the A/P amounts for each aging period, as well as debits to the account.

 

Procedure

To return to the previous screen, close the Summary Aging Report window.

 

A/P Aging Report – View Details (html):

 

Overview

The View Details screen shows you a detailed listing of the open invoices for this Remit To account. At the top is the Payable aging summary date and the Grand Total Balance on the account.  Below is a list of the invoices, the invoice dates, charges, debits and the balance due. At the bottom are the A/P amounts for each aging period, as well as debits to the account.

                   

Procedure

To return to the previous screen, close the Detail Aging Report window.

 

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