A/P Print Checks
A/P Print Checks
|
Overview |
This program lets
you select and print A/P Checks. The
opening screen is the Selection screen. |
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The Print Checks
Selection screen displays when you select Print Checks from the A/P drop-down
menu. |
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The following
table describes the fields on the screen and their data entry requirements. |
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Field Name |
Data Entry |
Description |
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Acct Center |
Select the accounting center(s) to be searched. |
You can search the Accounting Center you are logged into or any Accounting Center below your Accounting Center in the Accounting Center hierarchy. |
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Include branches |
Check this box to include branches. |
If you check the Include branches box you will be able to search through the Accounting Center you are logged into plus ALL the Accounting Centers below your Accounting Center in the Accounting Center hierarchy. |
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Bank G/L |
Accept the default bank account from which the payment will be drawn or select a bank G/L number from the drop-down list. |
This is the bank account from which the payment will be drawn. This G/L number may be changed to any bank account G/L number displayed on the drop-down list. The bank G/L account number will default from the bank account on page 4 of the Accounting Center Properties. Note: In order for a G/L account number to be valid to display on the drop-down list, the word “bank” must be in the account’s What field in the G/L section of the Accounting Center Properties. |
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Check Dates |
Select the date range options from the drop-down menu. You may select from the following options: · Yesterday · Last 2 Days · Last 4 Days · Last Week · Last 2 Weeks · Last Month · Last 2 Months · Last 3 Months · Last Half-Year · Last Year · All |
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Check No |
This is the check number or range of check numbers to be printed. You can leave these fields blank. |
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Check Ctrl No. |
Enter the control number or range of control numbers of the checks to be printed or you may leave these fields blank. |
This is the check control number or range of numbers to be printed. You may leave these fields blank. |
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Show: Checks Vouchers |
Select whether you are printing checks or vouchers by clicking on the circle in front of the correct option. |
Select Checks if you would like to print checks. Select Vouchers if you would like to print vouchers. |
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Reprint |
Check this Reprint box if you intend to reprint a check that has already been printed. |
The Reprint box gives you the option of printing a check that has already been printed. |
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Select >> |
When you have completed selecting the parameters on this screen, click on the Select button. |
When you click on the Select button it will either display a message saying that it could not find any checks or vouchers that matched your criteria. Or it will display the List of Checks screen with the items that fit the criteria you entered. |
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Clear |
Press this Clear button if you would like to re-select the sort options on this screen. |
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Close |
Select the Close button if you would like to close the screen without printing. |
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2. List of Checks |
Click on the List of Checks tab to see the checks that meet the criteria you selected. |
The List of Checks screen will display automatically when you click on Select, if the program finds checks or vouchers that meet your criteria. |
List of Checks screen:
|
Overview |
When you click on the Select button the List of
Checks screen will display with the items that fit the criteria you
entered. |
|
Screen |
The List of Checks screen will display automatically when
you click Select on the previous screen. Or, it will display when you select the 2. List of Checks tab. |
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Procedure |
The following
table describes the fields on the screen and their data entry requirements. |
|
Field Name |
Data Entry |
Description |
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Clear |
Press this Clear button if you would like to re-select the sort options on this screen. |
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Close |
Select the Close button if you would like to close the screen without printing. |
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Print Documents window:
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Overview |
The Print
Documents window lists the types of Check documents that can be printed for
the check(s) selected. You may select
from the following check documents: 1.
Check Stub
(top) – Select this option to get the check stub at the top of the check. 2.
Check Stub
(botton) – Select this option to get the check stub at the bottom of the check. 3.
Check (2
stubs, bottom) – Select this option to get 2 check stubs at the bottom of the
check. |
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Screen |
The Print
Documents window displays when you select Print from the bottom of the
A/P Print Checks screen. |
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Procedure |
The following
table describes the fields on the screen and their data entry requirements. |
|
Field Name |
Data Entry |
Description |
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What to Print |
Check the boxes next to the documents you would like to print. |
The documents and the printer desciption and the number of documents to print are listed. Select which documents you would like to print by putting a check in the boxes next to the item. |
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OK |
Click on OK when you are ready to print. |
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Cancel |
Click on Cancel if you would like to cancel the printing process and close the screen. |
If you select Cancel, this window will close and no printing will take place. |
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Redirect |
Click on Redirect if you would like to set up the documents to print to a different printer. |
Note that printers must be set up in the system as valid printers before you can select them. |
Document Viewer – Sample Check:
|
Overview |
the screen shows
you what the check will look like when it is printed. The options for printing avaiable to you
are listed as icons at the top of the screen. |
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Procedure |
The following
options are available to you:
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