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A/R Payment Cancellation

A/R Payment Cancellation

Overview

The A/R Payment Cancellation allows you to remove a payment you have previously set up. Payments are cancelled at the check level, leaving the balance of the day’s deposit intact.

Screen

The A/R Payment Cancellation screen displays when you select Payment Cancellation from the A/R drop-down menu.

Procedure

The following table describes the fields on the screen and their data entry requirements.

Field Name	Data Entry	Description
Acct Center	Select the accounting center(s) to be searched.	You can search the Accounting Center you are logged into or any Accounting Center below your Accounting Center in the Accounting Center hierarchy.
Include branches	Check this box to include branches.	If you check the Include branches box you will be able to search through the Accounting Center you are logged into plus ALL the Accounting Centers below your Accounting Center in the Accounting Center hierarchy.
Bill To Code	Enter a Bill To code or leave the field blank and select the Bill To Party from the drop-down list below the Bill To field.	This is the Bill To Party from whom the payment will be cancelled. If the Bill To Party is uncoded, you may select the name from the drop-down list in the field below the Bill To code field. This field is optional and may be left blank.
Cancel Date	Enter the cancellation date.	This is the date the cancellation will be applied.
Post Date	Enter the posting date for this transaction.	This is the date the payment was applied. The system will use the beginning and ending dates entered to search for the payment to be cancelled. If the beginning date is left blank, the system will start at the beginning and will search through to the ending date. If the ending date is left blank, the system will start at the beginning date and will search through to the end.
Check No	Enter the check number or leave the field blank.	This is the check number that was used to make the payment. If you do not know the check number, you may leave the field blank. You can only leave the field blank if you have entered a date in either or both of the Post Date fields. If the Post Date beginning and ending dates are both left blank, then the Check No is required.
Clear	Press this Clear button if you would like to clear the screen and begin again.
OK	Select the OK button to open the A/R Payments List window.	When you select OK, the A/R Payments List window displays. This screen lists all payments that match the search parameters entered on the A/P Payment Cancellation screen. If no payments match the parameters, no items will be listed and the total of checks will be zero.
Cancel	Select the Cancel button if you would like to close the A/R Payment Cancellation screen without taking any action.

A/R Payments List:

Overview

The List of A/R payments are displayed on this screen.

Screen

The A/R Payments List screen displays when you select the OK button on the A/R Payment Cancellation screen.

Procedure

The following table describes the fields on the screen and their data entry requirements.

Field Name	Data Entry	Description
List of Checks	No data entry allowed.	This section lists all the payment information for the A/R payments that match your search criteria. Click on a payment to highlight it. Then click on Cancel Payment if it is the one you would like to cancel.
Total of checks	No data entry allowed.	The total number of checks that match the search criteria displays at the top of the list of checks section.
Cancel Payment	Click on the payment to be cancelled and then select the Cancel Payment button.	The Cancel Payment button will cancel the highlighted payment.
Close	Click on this Close button to close the window.	This button allows you to close the window and return you to the main window.
Filter	Click on the Filter button to re-display the Payment Cancellation window.	If you would like to change the parameters for the search, select the Filter button. The A/R Payment Cancellation screen will display.

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